When you would like to plan a CSC affiliated event, fill out the following form one month prior to the event:

Event Proposal Form

Any event proposal submitted less than 10 days prior to the event will not be approved. If your program conflicts with a previously scheduled event, you will be asked to change the time and/or date. RLA events are due by the 15th day of each month.

Funding

Once your event has been approved by Student Activities or RLA (for RLA events), you can request the space you would like to use for your event:

Conferencing Room Reservation Request Form

After you have submitted it, the Department of Conferencing (Amanda Medaries and Tara Kadlecek) will review the details to ensure no other reservations are on the same day or in the same room. Conferencing employees will reach out if they have any questions. You will receive a confirmation email once the reservation is approved.

As a reminder, use of any CSC Facility must abide by the Facilities Use Handbook. For information on available rooms and their price or size, refer to the Conferencing Room Information page. If you would like to use the Hub, please contact Christian Miller directly to reserve it.

To order catering, check out the Catertrax online ordering site. You will be required to make an online account (separate from FreshX app accounts) to place an order. Catering orders should be placed 14 days in advance, and the online system will not allow you to order online within 7 days. A training on how to use the site is available on the site:

Catertrax

For questions, concerns or short-notice catering accommodations, please email Fresh Ideas (Karl Kigerl AND Shellie Johns). Check out the catering guide here:

Catering Guide

If you would like to bring in any kind of off-campus food (candy, pizza, etc.), submit an off-campus food request form:

Off-Campus Food Request Form

Off-campus food requests should also be submitted 14 days in advance. Exceptions will be made on a case by case basis. To properly submit the form, fill it out entirely and email it to all three Fresh Ideas recipients listed in the instructions.

When your event has been approved by Student Activities or RLA and the Department of Conferencing, you may digitally advertise your event using the following form:

Event Advertising Form

Please note when creating a digital flyer, the Student Center TVs are vertical and use 1920x1080 pixels or a 16x9 image ratio. Housing TVs are horizontal and use 1080x1920 pixels or a 9x16 image ratio. You are welcome to upload both vertical and horizontal images. Any use of CSC logos must abide by College Relations standards which can be found on the CSC Identity Standards Guide page. Keep in mind, RLA advertisements must include the date, location, time, and RLA logo.

Hanging Flyers

If you would like to hang physical flyers around campus, you must first request permission from the building managers. Please hang flyers only on designated bulletin boards in those buildings. You are responsible for hanging them up once you have received approval and tearing them down when your event has passed. Use the form below to submit a request to the buildings you would like to advertise in:

Request to Hang Flyers on Campus

This is a new process, so email Elise Oetken if you have any issues with the form or do not receive a response.

Purchases

If you need to make purchases for your event, please contact the Student Activities Coordinator (or Kylie Kempf for RLA events) to plan. Approval and purchase of items may depend on vendor and NSCS spending regulations. Purchases cannot be made on certain items as outlined by NSCS Board Policies. Click here for Section 4 of NSCS Board Policy 3300.

Walmart Runs

The Student Activities Coordinator will have a Walmart run at 2pm every Thursday during the academic year. Bring your items to self-checkout at 2pm to make your purchases with student organization funds. For RLA, the Housing Graduate Assistant will make Walmart runs every Monday during the academic year. Times are subject to change each week, so email Kylie Kempf to inquire about the time and attend.

For your event, print and complete the Attendance Sheet and, if giving away prizes, the Prize Sheet. They will need to be submitted within one week of your event via the Event Evaluation form. These documents can be found below:

Attendance Sheet Template

Prize Sheet Template

Arrive early to your event to ensure all is in order and ready to proceed. When your event is complete, clean the space and leave it as you have found it.

Fill out the Event Evaluation form below where you can submit attendance and prize sheets (if applicable). This is your opportunity to share what went well and reflect on how to improve for the next event. This form is due within one week of your event:

Event Evaluation Form

If you have not submitted an evaluation, the individual who proposed the event will receive reminder emails from Student Activities. Student organizations who have not submitted their evaluation within 7 days will have their club funds frozen until it is completed.